Standard Meeting Agenda Template – Detailed

         
1.       Call to Order  – The Chapter President calls the meeting to order at the prescribed meeting time.

    President strikes gavel three times: 

     “The McKinley Chapter of the AKAMAI Finance Academy is now called to order.”

             “Will the Secretary please take roll.


2.       Roll Call – The Secretary takes attendance of all members and enters attendance into the Roll Call Record form online at http://prep.akamaifoundation.org/index.php/prepteacher

            President: “Thank you (Madam/Mr.) Secretary.  Next Agenda Item – Fund Meeting.”

 

3.       Fund Meeting – The President calls the Portfolio Manager (PM) to begin the Fund Meeting, by saying:

            “Madam Portfolio Manager, please begin the Weekly Fund Meeting.”  

    If the President is also the Portfolio Manager, then the President says:

    “We will now begin the Weekly Fund Meeting.”

    The PM presides over the weekly fund meeting, using the following fund meeting protocol:

a.       Report Team Performance – The PM reports the portfolio’s performance:

§  Since the previous weekly meeting:

“Week-to-date the portfolio (outperformed / underperformed) the S&P 500 benchmark with a (gain / loss) of X% compared to X% for the S&P.”

§  Month To Date  - BBAT “MTD” period

“Month-to-date the portfolio (outperformed / underperformed) the S&P 500 benchmark with a (gain / loss) of X% compared to X% for the S&P.” 

“As of the most recent monthly standings reported on the AFA Statewide Competition website, we are currently in (first / second / third, etc.) place in the statewide rankings.”
 (http://www.akamaifoundation.org/prep-home-page/portfolio-challenge-current-standings)

“We are currently trailing (first place team name) by X%.” 

§  School Year to Date – BBAT “Custom” date period always starts on September 1^st  

“Year-to-date the portfolio (outperformed / underperformed) the S&P 500 benchmark with a (gain / loss) of X% compared to X% for the S&P.” 

 “As of the most recent yearly standings reported on the AFA Statewide Competition website, we are currently in (first / second / third, etc.) place in the statewide rankings.” ( http://www.akamaifoundation.org/prep-home-page/portfolio-challenge-current-standings)

“We are currently trailing (first place team name) by X%.” 

 

b.       Report Sector Allocation – The PM reports the portfolio allocation across the GICS sectors as a percentage of the total portfolio, whether the portfolio is “overweight” or “underweight” each sector, how the team’s portfolio has performed in each sector, and how the benchmark has performed in each sector

                 
                 “Currently, the portfolio is X% invested across “X” Sectors, with the remaining X% in cash equivalent to $X.” 

The PM then describes each sector’s weighting and return as follows:

“We currently have X% of our portfolio invested in the (sector name, e.g., “Financials Sector”) which returned X% during the period, contributing X% to the overall return of the portfolio.”

The PM then repeats the above description of the sector weighting, return during the period, and contribution to the portfolio overall return, for all remaining sectors.

 

c.       Report Portfolio Holdings – The PM reports the best performing positions for the week and the month

      “This week, congratulations for the best performing position in the portfolio goes to “member, title” for  
      her/his position in (company name) which gained X% during the week.”

 

d.       Analyst Reports

                                The PM calls upon each Analyst to report on :

                                         “(Analyst name), please report on your coverage area.”

 
                                 The Analyst then gives her/his report as follows:

“We currently have X positions in the (coverage area, e.g., “Financials Sector”), accounting for x% of our portfolio.”

       
       The Analyst repeats the following for every position in her/his coverage area, from largest to smallest position, then discusses new trade ideas.

§  The performance of each of their positions (gain/loss on the prior week, Month-to-date, and Year-to-Date, etc.

“Our largest position is (company name) accounting for X% of the portfolio and it returned X% during the past week, X% month-to-date, and X% year-to-date, contributing X%, X% and XX% respectively to the portfolio.”

§  The Analyst reports all relevant news (since the previous fund meeting) about the companies in which they have a position:

“News about (company name) this week was (heavy / light)…(the Analyst gives a brief summary of the company news and events that occurred during the week).”

§  The Analyst reviews the Trade Recommendations (buy, sell, hold) submitted online prior to the fund meeting:

“I recommend we (buy / sell) X shares of (company name) at $X.XX for a total value of $XXXX.XX”

OR

“I recommend we hold our position in (company name).

 
                        *****************************************

The Analyst supports her/his trade recommendation from a fundamental perspective:

“From a fundamental perspective, the company is (undervalued / overvalued).  The company has a Current (fundamental metric, e.g., “P/E”) of X.X which is (below / above) its five-year average (fundamental metric, e.g., “P/E”) of X and (below / above) its Peer Group average (fundamental metric, e.g., “P/E”) of X.”

                                                
                                                Example:

“From a fundamental perspective, Gamestop is undervalued.  The company has a Current P/E of 8.24 which is below its five-year average of 15.99 and below its Peer Group average P/E of 10.81.”

The Analyst then supports her/his trade recommendation from a technical perspective:

“I selected a (technical indicator), because based on a backtest of multiple technical indicators (as seen using BTST) it proved to be the most profitable over the past year.”

“The (technical indicator) is currently showing a (buy/sell) signal because (what indicates the buy/sell signal)”

Example:

“I selected a 2-day and 4-day moving average pair, which, based upon a 1-year backtest, yielded a historical profit of $3.00 per share.” 

“The Moving Average indicator is currently showing a buy signal because the short-term moving average price line has crossed up through the long-term moving average price line.” 

 

·         Optional Section

Explain how company earns money (e.g. what does it sell)

                Example (DES from Bloomberg):

“Gamestop Corporation operates specialty electronic game and PC entertainment software stores throughout the United States, Australia, Canada and Europe. The company stores sell new and used video game hardware, video game software and accessories, as well as PC entertainment software and related accessories and other merchandise.”

                
                Explain where the company sells its products

                
                Example (DES Page 7 from Bloomberg):

“In 2010, roughly 69% of Gamestop sales, or $6.3 Billion, came from the United States. Europe accounted for nearly 20% or $ 1.8 Billion and the remaining 11% came from sales in Australia, New Zealand and Canada.”

Areas of Growth

                 Example:                       

“Based upon the company’s MD&A section of their 10K they will be expanding into Asia and opening ten new stores in China over the next year.”

 

Other Comments            

The Analyst reports on anything else she/he feels is relevant to the trade recommendation.

e.       Review and Discussion of Trade Recommendations – As each Analyst announces each trade recommendation, the PM and other team members have the opportunity to discuss the merits of the trade idea.  After each trade idea is discussed, the PM announces 1) her/his decision to place the trade or not, and 2) the percentage of the portfolio to allocate to the position.

 

At the conclusion of the Analyst presentation, the PM says:

“Thank you (Analyst Name).”

After each trade idea is discussed, the PM announces 1) her/his decision to place the trade or not, and 2) the percentage of the portfolio to allocate to the position:

“I (agree / disagree) with your trade recommendation and (will / will not) enter your trade.”

If the trade recommendation is approved, the PM will say:

 “Your trade will be entered at the conclusion of this meeting with (X number of shares, approximately X % of the portfolio) being (bought / sold).”

 
The PM calls upon the next Analyst to report:

“(Analyst name), please report on your coverage area.”

The Analyst then gives her/his report.  The process is repeated until all Analysts have reported.

f.        Fund Meeting Adjourned – The PM closes the fund meeting and returns control of the floor to the President.

                                 The PM says:

“Is there any other business pertaining to the portfolio requiring discussion before we conclude the Fund Meeting?”

If yes, discuss business and repeat question above.

If no,

“The Fund Meeting is now adjourned.  Thank you (Madam/Mr.) President”

President: “Thank you (Madam/Mr.) Portfolio Manager.  Next Agenda Item – Old Business.”