Standard Meeting Agenda Template – Detailed President strikes gavel three times: “The McKinley Chapter of the AKAMAI Finance Academy is now called to order.” “Will the Secretary please take roll. President: “Thank you (Madam/Mr.) Secretary. Next Agenda Item – Fund Meeting.”
“We will now begin the Weekly Fund Meeting.”
a. Report Team Performance – The PM reports the portfolio’s performance: § Since the previous weekly meeting: “Week-to-date the portfolio (outperformed / underperformed) the S&P 500 benchmark with a (gain / loss) of X% compared to X% for the S&P.”
§ School Year to Date – BBAT “Custom” date period always starts on September 1st “Year-to-date the portfolio (outperformed / underperformed) the S&P 500 benchmark with a (gain / loss) of X% compared to X% for the S&P.” “As of the most recent yearly standings
reported on the AFA Statewide Competition website, we are currently in (first /
second / third, etc.) place in the statewide rankings.” ( http://www.akamaifoundation.org/prep-home-page/portfolio-challenge-current-standings)
b. Report Sector Allocation – The PM reports the portfolio allocation across the GICS sectors as a percentage of the total portfolio, whether the portfolio is “overweight” or “underweight” each sector, how the team’s portfolio has performed in each sector, and how the benchmark has performed in each sector
“We currently have X% of our portfolio invested in the (sector name, e.g., “Financials Sector”) which returned X% during the period, contributing X% to the overall return of the portfolio.”
c. Report Portfolio Holdings – The PM reports the best performing positions for the week and the month
d. Analyst Reports The PM calls upon each Analyst to report on : “(Analyst name), please report on your coverage area.” “We currently have X positions in the
(coverage area, e.g., “Financials Sector”), accounting for x% of our portfolio.”
“Our largest position is (company name) accounting for X% of the portfolio and it returned X% during the past week, X% month-to-date, and X% year-to-date, contributing X%, X% and XX% respectively to the portfolio.”
“News about (company name) this week was
(heavy / light)…(the Analyst gives a brief summary of the company news and
events that occurred during the week).” § The Analyst reviews the Trade Recommendations (buy, sell, hold) submitted online prior to the fund meeting: “I recommend we (buy / sell) X shares of
(company name) at $X.XX for a total value of $XXXX.XX” “I recommend we hold our position in (company name). The Analyst supports her/his trade recommendation from a fundamental perspective: “From a fundamental perspective, the company is (undervalued / overvalued). The company has a Current (fundamental metric, e.g., “P/E”) of X.X which is (below / above) its five-year average (fundamental metric, e.g., “P/E”) of X and (below / above) its Peer Group average (fundamental metric, e.g., “P/E”) of X.” “From a fundamental perspective, Gamestop is undervalued. The company has a Current P/E of 8.24 which is below its five-year average of 15.99 and below its Peer Group average P/E of 10.81.”
“I selected a 2-day and 4-day moving average pair, which, based upon a 1-year backtest, yielded a historical profit of $3.00 per share.”
· Optional Section Explain how company earns money (e.g. what does it sell) Example (DES from Bloomberg): “Gamestop Corporation operates specialty electronic game and PC entertainment software stores throughout the United States, Australia, Canada and Europe. The company stores sell new and used video game hardware, video game software and accessories, as well as PC entertainment software and related accessories and other merchandise.”
Areas of Growth Example: “Based upon the company’s MD&A section of their 10K they will be expanding into Asia and opening ten new stores in China over the next year.”
Other Comments The Analyst reports on anything else she/he feels is relevant to the
trade recommendation. e. Review and Discussion of Trade Recommendations – As each Analyst announces each trade recommendation, the PM and other team members have the opportunity to discuss the merits of the trade idea. After each trade idea is discussed, the PM announces 1) her/his decision to place the trade or not, and 2) the percentage of the portfolio to allocate to the position.
At the conclusion of the Analyst presentation, the PM says:
The PM says: “Is there any other business pertaining to the portfolio requiring discussion before we conclude the Fund Meeting?” If yes, discuss business and repeat question above. If no, “The Fund Meeting is now adjourned. Thank you (Madam/Mr.) President” President: “Thank you (Madam/Mr.) Portfolio Manager. Next Agenda Item – Old Business.” |